What is Google Workspace? How to Get Started with It?

Society witnessed a heavy change of dynamics in every aspect of human lives due to a global pandemic. Though the people were locked in their homes they were never separated.

The true potential of the Internet was utilized, and the digital communication technologies became a parallel dimension for all kinds of people to work, come together and proceed, with the new normal.

There has been a huge transition in the businesses in the last two years. Organizations, big and small migrated from traditional on-premises work to innovative digital platforms enabling work from home. It became a known fact, that In this new society not being one with the technology will cause a severe blow to the business.

At times when employees are safely put in and working from their homes having a well-crafted and sophisticated web application suite became an eminent need for everyone and in such a situation Google Workspace worked as no less than a boon. 

What is Google Workspace?

Google in 2006, launched a collection of applications for organizations, set of software as a service for cloud computing, productivity tools, and collaboration under the name, Google Apps for Work, and Google for businesses.

It was rebranded as G-Suite in 2016 and finally to Google Workspace in 2020.

It provides subscription-based plans to firms. The plans are divided into various categories such as Business Starter, Business Standard, and Business Plus plan based on the need and resource of different firms.

These plans provide all the free services of google available to individuals along with added benefits such as custom email id at a domain, expanded Drive storage, administrative tools for management, advanced settings, a 24/7 phone and email support in an ad-free and secure environment.

Products of Google Workspace:

Google Workspace products include applications like Gmail, Drive, Docs, Sheets & Slides, Contacts, Calendar, Meet, Chat, Currents, etc with added benefits and services for the smooth running of organizations. It also consists of an Admin Panel for managing users and services.

●       Gmail:

Google Workspace mail gives the option to create email accounts for employees with a custom domain using Gmail’s email hosting service. It provides huge amounts of storage space and has threaded conversations with powerful search capabilities along with smart in-app Google Workspace features such as email scheduling, Google Translate, Alerts, Smart Compose, and Writing Suggestions.

●       Google Drive:

Google Workspace also provides boosted storage on Google Drive from 30GB to Unlimited. It provides a centralized, cloud-hosted platform to create, share, collaborate, and store all kinds of files. it also provides Advanced Admin Control, Audit, and Reporting Insights for the content & its sharing.

●       Google Docs, Sheets, and Slides:

Google Workspace also delivers an enhanced edition of Google Docs Suite with additional features designed for business use, including unlimited revision history and more. They can be used to create and edit text documents, spreadsheets, or presentations from within a web browser while allowing easy document collaboration, sharing, real-time editing, comments, multi-author creation, version-checking, built-in chat, and automatic saving.

●       Google Meet:

Meet is a Google Workspace integrate conferencing app that can be used to connect with colleagues and clients. It can host high-quality virtual meetings with up to 250 participants and host live streams with up to 100, 000 viewers and can be easily accessed with a link.

●       Cloud Search:

Google Workspace boosts the search abilities with Cloud Search, an enterprise-wide search tool. It helps to track down any file hosted by the company across Gmail, Google Drive, and other Google Apps.

●       Google Calendar:

With Google Workspace account, Calendar is also boosted with features like smart scheduling of meetings, public calendars, integration with google sites, easy migration from services like Microsoft Exchange and Outlook service.

It is directly connected to Gmail and gives access to additional features such as multiple calendar creation, email reminders for meetings, and calendar integration with meeting rooms and colleagues’ availability.

●       Others:

To meet specific requirements Google Workspace integrates more add-ons such as Jamboard, a digital interactive whiteboard, Voice, a telephony service. Google Workspace for Education edition adds a learning platform called Google Classroom.

Why choose Google Workspace?

●       Easy to Use Tools with Accessible from anywhere at any time.

●       Security of the Industry’s Leading Enterprise

●       Cost-Effective with Easy option for scaling up or down.

●       Free from Ads and Ad tracking & Fine-tuning of privacy by Admin

●       State-of-the-Art technology with Robust AI support

●       Heavily Boosted Data Storage with Real-Time Backup

How to get started with Google Workspace?

All Google Workspace Products come with in-built benefits and underlying advantages which can be harnessed to increase the efficiency of an organization choosing Google Workspace.

Google offers plans that fit different business types and sizes.   So to begin with Google Workspace for Work first one has to evaluate the size, type of business & organization. 

Google offers 4 major editions:

  1. Business Edition
    1. Business Starter
    2. Business Standard
    3. Business Plus
  2. Enterprise Edition
  3. Schools and Non-Profit Edition
  4. Essential Edition

Google Workspace editions, Business Starter, Business Standard, & Business Plus are for a maximum of 300 users and the customer can avail themselves but for Enterprise (300+ users) one would have to contact the sales team of Google or authorized Google Partner in order to buy the plan.

Once Google Workspace is set up for the organization one has to first migrate the organization’s data on Google Workspace account, for the same they may seek support from Google workspace partner network. Then use Admin Console to manage the Workspace and after a quick formal training to the workforce of the organization, the firm is ready to harness the true benefits of technology and achieve new success.